We, Epitome Global Pte Ltd (“Epitome”, “we”, “us”, “our”), operate the Epitome Platform, an online talent profiling and assessment platform (the “Platform”).
These Terms of Use and Privacy Notice (the “Terms”) govern your access to and use of the Platform during the Epitome Catalyst assessment programme (the “Pilot”). By accessing or using the Platform, creating an account, or completing any assessment, you agree to be bound by these Terms. If you do not agree, you must immediately cease using the Platform.
1. About the Pilot
1.1. The Pilot is a time-limited evaluation of Epitome’s talent profiling tools. Its purpose is to assess the suitability of the Epitome Platform for competency profiling, team role identification, and development planning.
1.2. Participation in the Pilot is voluntary. You may choose not to participate or to withdraw at any time without consequence to your employment or standing within your organisation.
1.3. There are two categories of users during the Pilot:
- Participants: Employees or associates who complete assessments and profiling on the Platform.
- Managers: Authorised managers and administrators who access aggregated results, competency profiles, and development insights for their teams.
2. Eligibility
2.1. To use the Platform as a Participant, you must:
- be at least 18 years old;
- have the legal capacity to enter into a binding agreement;
- have been invited to participate in the Pilot by the participating organisation or Epitome; and
- comply with all applicable laws.
2.2. We may refuse registration, suspend, or terminate any account if we reasonably believe that you do not meet the eligibility criteria or have breached these Terms.
3. Account Creation and Security
3.1. To access the Platform, you must register for an account and provide accurate, current, and complete information.
3.2. You are responsible for maintaining the confidentiality of your login credentials and for all activities that occur under your account. You must:
- keep your password and credentials secure;
- not share your login details with any other person; and
- notify us immediately if you become aware of any unauthorised access to or use of your account.
3.3. You must not create an account using a false identity or on behalf of another person without their express permission.
4. Acceptable Use
4.1. The Platform is provided for the purposes of the Pilot only. You must not:
- engage in fraud, abuse, or misleading behaviour;
- interfere with or disrupt the operation of the Platform, or attempt to circumvent any security or technological protection measures;
- reverse-engineer, copy, or reproduce our systems, software, intellectual property, or algorithms;
- upload, post, or transmit any content that is harmful, illegal, infringing, defamatory, obscene, or discriminatory;
- use automated tools (including web crawlers, bots, spiders, or AI tools) to scrape, extract, or harvest data or content from the Platform; or
- misuse or otherwise interfere with the Platform’s systems or third-party integrations.
5. Data We Collect
5.1. Account and Profile Information
- Full name, email address, and password (cryptographically hashed)
- Date of birth, nationality
- Current job title, industry, and years of experience
- Highest qualification, field of study, institution, and graduation year
5.2. Assessment Responses
- Responses to psychometric questions (interest preferences, personality preferences)
- Responses to knowledge-based multiple-choice questions
- Written responses to case study scenarios
- Self-assessed experience and competency ratings
- Leadership behaviour ratings
- Organisational values ratings
5.3. Assessment Results (Derived Data)
- Personality type indicators and confidence scores
- Interest profile and codes
- Competency scores across assessment dimensions
- Team role classification
- Data quality indicators (e.g. completion rate, response consistency)
5.4. Technical and Usage Data
- Assessment completion timestamps and elapsed time
- Response timing metadata (used for data quality purposes)
- Authentication session data
6. How We Use Your Data
6.1. Personal data collected during the Pilot is used for the following purposes only:
- Delivering the assessment experience to you
- Generating psychometric and competency profiles
- Providing aggregated insights and competency profiles to authorised managers
- Evaluating the effectiveness of the Epitome Platform during the Pilot
6.2. Your data is NOT used for:
- Automated hiring, promotion, or termination decisions — all assessment results are advisory only
- Credit scoring, insurance, or any purpose unrelated to talent development
- Marketing or advertising
- Sale or disclosure to third parties, except as described in section 7
- Training of any artificial intelligence or machine-learning models
6.3. No automated decision with legal or similarly significant effect is made solely on the basis of your assessment scores. Assessment outputs are intended to support — not replace — human decision-making.
6.4. Session activity (response timing and interaction patterns) may be monitored during assessments for integrity and data quality purposes.
7. Data Sharing and Third-Party Processors
Epitome does not share your personal data with any third-party artificial-intelligence provider. Assessment responses are scored using deterministic, rule-based logic that runs entirely within Epitome’s own infrastructure — no candidate data is sent to external AI services.
7.1. Infrastructure Providers
| Service | Role |
|---|---|
| Amazon Web Services (AWS) | Cloud infrastructure hosting the platform, its PostgreSQL database and application services, including AWS Cognito for authentication |
7.2. Authorised Managers
Authorised managers and administrators can view:
- Participant names and email addresses
- Assessment scores and competency profiles
7.3. No Automated Data Transfers to Client Systems
No automated data transfers occur between the Epitome Platform and any client’s internal IT systems during the Pilot. The Platform operates as a standalone web application, fully independent of client infrastructure.
8. Data Environment and Isolation
8.1. The Pilot operates in a dedicated, isolated environment separate from any other Epitome client deployments.
8.2. Pilot data is logically separated and is not commingled with data from other organisations or programmes.
9. Data Retention and Deletion
9.1. Personal data will be retained only for the duration of the Pilot programme.
9.2. Upon completion of the Pilot or upon the client’s request, all personal data will be permanently deleted from the Platform, including:
- User accounts and profile information
- Assessment responses and results
- Derived scores
- Data in system backups will also be purged
9.3. Epitome may retain anonymised, aggregated platform profiles and statistics (e.g. average scores, completion rates) for platform improvement purposes. These will contain no personally identifiable information.
9.4. Deletion will be completed within 6 monthsof the Pilot end date or upon the client’s written request, whichever is earlier.
10. Data Security
10.1. All data is encrypted in transit (HTTPS/TLS) and at rest. The Platform runs on Amazon Web Services (AWS) infrastructure, which provides encryption at rest for all stored data.
10.2. Passwords are cryptographically hashed and never stored in plain text.
10.3. Access to the Platform is role-based: only authorised HR personnel and hiring managers can view participant data.
10.4. The Platform does not use advertising trackers, analytics pixels, or third-party cookies for tracking purposes.
11. Your Rights
11.1. You have the right to:
- Access— request a copy of the personal data we hold about you
- Rectification— request correction of inaccurate data
- Erasure— request deletion of your personal data (note: all data will be deleted at Pilot end regardless)
- Withdrawal of consent— withdraw consent at any time; withdrawal does not affect the lawfulness of processing carried out prior to withdrawal
- Objection— object to processing based on legitimate interest
- Portability— request your personal data in a structured, commonly used format
11.2. To exercise any of these rights, contact us at support@epitome.global.
12. Consent
12.1. Before beginning any assessment, you are required to provide explicit consent via an on-screen acknowledgement. This consent covers:
- Data collection and processing as described in these Terms
- Response monitoring for data quality and integrity purposes (e.g. timing, response consistency)
12.2. You may withdraw consent at any time by contacting us at support@epitome.global. If you withdraw consent, your access to assessments will cease and your data will be deleted in accordance with section 9.
13. Intellectual Property
13.1. Epitome (or its licensors) owns all intellectual property rights in the Platform and its content, including:
- the Platform software, dashboards, and interfaces;
- profiling tools and assessment instruments;
- branding, logos, trade marks, and trade names; and
- proprietary data models and scoring logic used to generate insights, recommendations, or matching.
13.2. Participants retain ownership of their profile data and any inputs they provide to tools and assessments.
13.3. You must not copy, distribute, reproduce, modify, create derivative works from, sell, license, or otherwise exploit any Epitome-owned content, intellectual property, or the Platform, except as expressly permitted by these Terms or with our prior written consent.
14. Disclaimers and Limitation of Liability
14.1. To the maximum extent permitted by law, the Platform and all content, tools, profiling outputs, insights, recommendations, and assessment functionality are provided “as is” and “as available” without any warranties, representations, or guarantees of any kind, whether express or implied.
14.2. Epitome does not guarantee:
- any particular career outcomes, job performance improvements, or other results from your use of the Platform; or
- the accuracy, completeness, or reliability of any profiling outputs or insights.
14.3. You acknowledge that assessment outputs may be based on limited or self-reported information, and you agree to use your own judgement when considering any information provided by the Platform.
14.4. Nothing in these Terms excludes or limits our liability for death or personal injury caused by our negligence, fraud or fraudulent misrepresentation, or any other liability that cannot be excluded or limited under applicable law.
14.5. To the fullest extent permitted by applicable law, neither we nor you will be liable for any indirect, special, punitive, incidental, or consequential damages of any kind, or for loss of profits, revenue, data, or goodwill, arising out of or related to the use of (or inability to use) the Platform, regardless of the form of action, even if advised of the possibility of such damages.
14.6. To the extent permitted by law, in no event will our maximum aggregate liability to you arising out of or in connection with the Platform or these Terms exceed US$1,000 (or its equivalent in local currency).
15. Changes to These Terms
15.1. We may update these Terms from time to time. If we make material changes, we will notify participants via the Platform or by email before the changes take effect.
15.2. Your continued use of the Platform after any changes constitutes your acceptance of the updated Terms.
16. Governing Law and Disputes
16.1. Before initiating formal legal action, you agree to first attempt to resolve any dispute or claim with us informally by contacting our support team and providing a reasonable opportunity for us to address your concerns.
16.2. These Terms, and any disputes arising out of or in connection with them or the Platform, are governed by the laws of Singapore.
16.3. You and Epitome submit to the non-exclusive jurisdiction of the courts of Singapore.
17. General
17.1. Headings are for convenience only and do not affect interpretation.
17.2. No person other than you and Epitome has any rights under these Terms or may enforce any of its provisions.
17.3. If any part of these Terms is found to be illegal, void, or unenforceable, that part will be severed and the remainder of the Terms will continue in full force and effect.
17.4. These Terms constitute the entire agreement between you and us in relation to the Platform during the Pilot and supersede any prior agreements, understandings, or arrangements relating to the same subject matter.
17.5. We may transfer or assign our rights and obligations under these Terms to another organisation. We will notify you of any such transfer where required by law.
17.6. You must not transfer, assign, or otherwise deal with your rights or obligations under these Terms without our prior written consent.
18. Contact
For questions about these Terms or data privacy during the Pilot, contact:
Epitome Global Pte Ltd
Email: support@epitome.global
These Terms apply solely to the Epitome Catalyst assessment programme and do not extend to any other Epitome products or services.